Choosing an Executor: what they do and how to pick the right one

Last verified: March 2026 (England & Wales)

Choosing an executor is one of the most important decisions in your Will.

This page is for people making or reviewing a Will in England and Wales who want to choose the right person, avoid common mistakes, and keep things practical for the family later on.

If you are unsure who to appoint, the next step is a short conversation about your family, your estate, and what is likely to work in real life.

The best executor is not always the person who feels most “fair” on paper. It is the person most likely to get the job done properly when the time comes.

Quick-read summary

• An executor is responsible for dealing with your estate after death.
• The role can include finding the original Will, applying for probate, collecting in assets, paying debts and tax, and distributing the estate.
• The best executor is usually someone trustworthy, steady, organised, and realistic about the job.
• Family is often the right starting point, but not always.
• In some cases, it is better to appoint family and build in the option of professional help later, rather than locking the estate into a professional appointment from day one.
• It is sensible to name at least one replacement executor.
• A short conversation with your chosen executor in advance is usually far better than surprising them later.

If you are making or reviewing your Will and are unsure who to appoint, the next step is a short call to sense-check the options.

Fixed-fee Will planning. England & Wales. Reviews available. Professional indemnity cover.

What an executor actually does

In simple terms, your executor is the person who carries out your Will.

That usually means:

• locating the latest original Will and any codicils
• dealing with the first practical steps after death
• valuing the estate
• applying for probate if required
• collecting in assets
• settling debts and liabilities
• dealing with inheritance tax paperwork where needed
• distributing the estate to the beneficiaries
• keeping proper records throughout

Even in a straightforward estate, that can involve time, paperwork, communication, and judgment. In a more complicated estate, the role can become emotionally difficult as well as administrative.

What makes a good executor

The best executor is not always the closest relative or the person most likely to feel honoured.

A good executor is usually someone who is:

Trustworthy

They may be handling money, paperwork, family expectations, and sensitive decisions.

Organised

Executors have to work through forms, statements, deadlines, and practical steps. Someone who avoids paperwork may struggle.

Calm under pressure

Executors often act during a period of grief, uncertainty, or tension. A steady temperament matters.

Able to communicate

They may need to deal with banks, HMRC, probate professionals, insurers, and family members. Good communication can reduce stress and avoid disputes.

Realistic about their time

They do not need to be an expert, but they do need enough time and energy to take the role seriously.

Sensible with money and admin

They do not need to be an accountant, but they should be comfortable dealing with figures, statements, and basic financial records.

You are not choosing the person you love most. You are choosing the person most likely to cope well with responsibility.

Family, friend, or professional?

There is no universal right answer.

Family or friends

This is often the best place to start. In many families, a trusted relative or friend can do the job perfectly well.

That can work especially well where:

• the family gets on reasonably well
• the estate is fairly straightforward
• the chosen executor is practical and willing
• there is no obvious risk of conflict

A professional executor

In some cases, a professional executor can be helpful.

That may be because:

• the family dynamics are difficult
• the estate is complex
• there is likely to be conflict
• nobody suitable is available
• or the client wants continuity and neutrality

That said, a professional appointment should be chosen carefully. Costs and control matter.

A blended approach

Often the best answer is a middle course.

A trusted family member can be appointed as executor, with the option to bring in professional help if needed. In some cases, a professional may be named as a reserve or co-executor rather than the automatic first choice.

That usually keeps flexibility in the family’s hands.

Should your Will writer or solicitor be your executor?

Some providers encourage clients to appoint them as executor from the outset.

It may sound convenient. They know the Will. They know the process. They can step in later.

But that can also create a conflict of interest and remove choice from the family at the very point when they are most vulnerable.

At Fern Wills & LPAs, we do not appoint ourselves as your primary executor. Our view is that families should usually remain in control, with professional help brought in only if and when it is genuinely needed.

Professional help can be useful. Being locked into it from the start is a different matter.

Co-executors and replacement executors

You do not have to appoint just one executor.

Two can work well, especially where they have different strengths. For example, one may be practical and local, while another knows the family finances well.

Too many executors can slow things down. Every extra person adds another layer of coordination. In most cases, one or two executors is enough.

It is also wise to name at least one replacement executor. Circumstances change. Someone may die first, lose capacity, move abroad, or simply not want the job when the time comes.

A good Will should allow for that.

What if my children live abroad or are too busy?

This is a common concern.

Distance or a demanding career does not automatically make someone the wrong choice. The better question is whether the Will is structured sensibly around the reality.

Sometimes the right answer is still to appoint the child you trust most, but to build in flexibility so they can bring in help if needed. In other cases, it is better to appoint a local relative or add a reserve.

The aim is not perfection. It is to make the role workable.

Talk to your chosen executor first

A short honest conversation now is usually much better than an unpleasant surprise later.

You do not need a dramatic meeting. A simple conversation is often enough:

“I’m updating my Will and would like to ask if you would feel comfortable acting as my executor. It would involve dealing with the estate, paperwork, and practical steps after my death. You would not be expected to know everything in advance, and support can be brought in if needed. Would that feel manageable?”

That sort of conversation often reveals useful things early. Someone may be willing but worried about time. Someone else may prefer not to do it. It is much easier to deal with that now than after death.

Executors and trustees are not always the same thing

People often use the terms loosely, but they are not always identical.

An executor deals with the estate administration after death.

A trustee looks after assets held on trust. Sometimes the same person is both executor and trustee. Sometimes they are not.

For a straightforward Will, that distinction may not matter much in practice. For trust Wills, children’s trusts, or more complex planning, it can matter a great deal. The Will should make the structure clear.

Executors and digital assets

Executors increasingly deal with more than paper files and bank accounts.

Many estates now include:

• email accounts
• cloud storage
• online banking access points
• subscriptions
• digital photographs
• social media accounts
• online business tools
• cryptocurrency or digital investments
• domain names and online income streams

That does not mean your executor needs to be a tech expert. But it does mean they need enough clarity and support to identify what exists and what needs dealing with.

A separate record of your assets, accounts, and key practical information can make the role much easier.

What good planning looks like

Good executor planning usually means:

• choosing the right person, not the most obvious one
• keeping the number of executors sensible
• naming at least one replacement
• building in flexibility for professional support if needed
• being realistic about the complexity of the estate
• making sure the executor knows where the original Will and key records are kept
• thinking through any likely tension between the people appointed

An executor does not need to know everything today. They need to be the sort of person who can deal with the job when it arrives.

Cases

The “fair” choice that was not practical

Margaret named both daughters as joint executors because she wanted to be fair. In reality, one daughter was organised and local, while the other avoided paperwork and often delayed decisions. On review, Margaret appointed the practical daughter as main executor and kept the other involved in a different way. The plan became clearer and more workable.

The son living abroad

Philip wanted to appoint his eldest son, who lived overseas. That was still the right choice for family reasons, but the Will was structured so professional support could be brought in if the practical side became too heavy. That kept control in the family without pretending geography did not matter.

The blended family with tension beneath the surface

A remarried client initially wanted to appoint one child from each side of the family as joint executors “to keep the peace”. In practice, the relationship was already strained. A clearer structure, plus a reserve option, reduced the risk of conflict later.

The trusted friend who was not good with admin

A client wanted to appoint his oldest friend because he was loyal and kind. On discussion, it became obvious that the friend hated paperwork and would probably feel overwhelmed. The client instead chose a more practical relative, while keeping the friend involved informally.

The widow who wanted to avoid burdening her children

Susan’s children were loving and responsible, but both had demanding jobs and young families. Rather than assuming they would cope somehow, she appointed one child as main executor, named a reserve, and built in flexibility for outside help if needed. That gave reassurance without locking the estate into permanent professional control.

What does an executor do?

An executor administers the estate after death. That may include finding the original Will, applying for probate, valuing assets, paying debts and tax, and distributing the estate according to the Will.

Does an executor have to act?

No. Someone can refuse the role or step back before taking it on formally. Timing and what they have already done can matter, so it is better to deal with that promptly if the issue arises.

Can I appoint more than one executor?

Yes. Two can work well. Too many can create delay and friction. In most cases, one or two is enough, with at least one replacement named as well.

Can an executor also be a beneficiary?

Yes. That is very common. A spouse, child, or other beneficiary can also be an executor.

Can my executor be a witness as well?

Being an executor does not by itself prevent someone witnessing a Will. But if that person is receiving a gift under the Will, or is the spouse or civil partner of someone receiving a gift, they should not be used as a witness. In practice, it is safer to use independent witnesses.

What if my executor lives abroad?

They may still be suitable, but the practicalities need thinking through carefully. In some cases, flexibility or a reserve appointment helps.

Should I appoint a professional executor?

Sometimes, yes. But it depends on the complexity of the estate, the family dynamics, and whether the benefits outweigh the likely cost and loss of control.

This article is general information only, not individual advice.

If you would like help applying this to your circumstances, we can guide you through the options.

Next steps

If you are unsure who to appoint, do not guess and do not just follow the “obvious” option.

Fern Wills & LPAs can help you work out:

• who is best suited to the role
• whether one or two executors is sensible
• whether a replacement should be added
• whether professional support should be built in as a back-up, not a default
• whether the Will structure actually supports the plan

If you would like us to draft your Standard Will, the next step is a short call to confirm your aims and key details. We then prepare draft Wills for you to review and we guide you through signing and safe storage.

If you already have a Will, we can review it against your current situation and tell you whether it still does the job or needs an update.